Are you comfortable in google forms? I have to create an e-register using google forms.
Actually After submitting the response, it should show this is your tender number and it should message to around 20 users of department that this tender number has been taken by so and so.
Hello. I have experience with Google Forms. I've done surveys using it before. I can start working on it right away if it's urgent. We can discuss details on private messages. :)