TECHNICAL SECRETARY

Cerrado Publicado hace un año Pagado a la entrega
Cerrado Pagado a la entrega

Job Summary

The Technology Secretary works directly with the Director of Technology to provide a high level of administrative support and confidentiality in district and department activities.

Responsibilities

-Coordinate and communicate the department’s expectations and work with other director’s secretaries in Teaching and Learning, as directed by the Director of Technology.

-Answers the phone, greets visitors, answers questions, and provides information as requested.

-Represents the Director of Technology through telephone, written, and personal contacts.

-Screens and summarizes the content of incoming materials and specially gathered data. Briefs supervisor regarding important issues or conflicts; distributes outgoing documents and correspondence.

-Serves as a positive public relations advocate for the department, including dissemination of school/department information.

-Schedules and sets up meetings including arranging for and serving refreshments provides necessary materials for meetings as directed.

-Prepares materials for Board of Education meetings and various department-related committees.

-Makes conference and travel arrangements for Department of Technology and other -District staff travel funded through the Department of Technology.

-Ensures, in the supervisor’s absence, that requests for action and information are handled or referred in a timely manner.

-Prepares and/or keyboards proposals, reports, presentation material, forms, flyers, statistical summaries, and other documents and communications that are complex and non-routine.

-Creates graphical materials to communicate Department of Technology activities.

-Creates technology-related instructional material as directed.

-Types of contracts and related documents secure appropriate signatures and track documents through the approval process.

-Establishes accounting systems and maintains records for all departmental budgets.

-Coordinates budget, data, and submission for various Technology grants.

-Maintains Department of Technology web pages and intranet site.

-Maintains Department of Technology staff in-service registration site.

-Maintains accurate files and records and processes incoming correspondence as instructed.

-Assists in budget and grant development, including submission and modification of online federal grants.

-Maintains accurate records of expenditures of local department budget federal grants and keeps inventory of materials purchased.

-Purchases supplies and equipment and maintains supply inventory.

Requirements

-High school diploma or GED.

-Recent successful experience as a secretary or other office professional position.

-Requires successful passing of district secretarial/clerical skills test.

-Course work or an Associate Degree from a vocational-technical college.

-Knowledge of district computer programs.

-Understanding of technology terms and familiarity with technical equipment.

-LATAM people preferred.

Skills

-Ability to operate various office machines (computer, telephone, facsimile, copier, etc.).

-Strong Microsoft Office

-Strong Adobe Acrobat knowledge and ability.

-Ability to efficiently use an online enterprise financial system as it relates to procurements and reporting.

-Ability to organize, receive, inventory, ship, track, deliver, and setup basic technology

equipment.

-Provide flexible office coverage as needed in support of department operations.

-Ability to efficiently manage an office environment.

-Ability to interact with the staff, co-workers, and the public in a friendly, service-oriented manner.

-Ability to function independently, adapt to change, and make sound judgment calls.

-High level of organizational proficiency and ability to multitask successfully.

-Ability to interpret and communicate departmental and district policies, rules, and regulations.

-Ability to compose letters and memoranda.

-Maintains a high degree of confidentiality on sensitive issues.

Salary: US250 monthly

Adobe Acrobat Microsoft Office Mecanografía Entrada de datos Chartered Secretary Services

Nº del proyecto: #34073045

Sobre el proyecto

18 propuestas Proyecto remoto Activo hace un año

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